JOB TITLE: Payroll Administrator / Staff Accountant

SUPERVISOR: Controller / Business Office Manager

SALARY CLASSIFICATION: Hourly

General description:

Responsible for the efficient operation and reporting of all aspects of the payroll functions and assists Controller in preparing monthly financial statements.

Essential Job Functions:

• Process weekly payroll using the time and attendance system and/or payroll processing system currently utilized
• Process various payroll related forms, personnel data and other information on all employees
• Maintain all files and reports for payroll, electronic banking, taxes, garnishments, and other deductions
• Prepare and/or update various payroll-related monthly, quarterly and annual reports and/or schedules, as needed including employee W-2's and quarterly 941s
• Maintain records on holidays, birthdays and anniversaries paid to employees and holidays saved for further use
• Work with payroll software vendor and other outside consultants as necessary to prepare labor reports
• Prepare other reports required/requested by management using current payroll software and/or Excel software
• Work with other accounting personnel on various duties
• Act as resource person when other departments need information regarding payroll
• Exercise good judgment regarding the maintenance and distribution of sensitive information
• Assist in preparation of payroll budgets for various departments as needed
• Process internal and external inquiry requests
• Communicate with employees on all changes which may affect payroll on an individual basis for all employees
• Accumulate and maintain statistical reports as required by internal and external requestors
• Maintain all 401(k), weekly, monthly and annual activity. Create accrual uploads and 401(k) deferral reports, transmit 401(k) funding, assist with the annual audit, 5500 preparation, and reporting to employees

• Interface with insurance vendors regarding Short Term, Long Term and Life Insurance related employee paid benefits. Reconcile monthly insurance invoices & investigate any discrepancies.
• Analyze general ledger accounts monthly, as assigned by Controller
• Assist in the yearly audit and all other audits as required
• Performs any job related duties as directed by Supervisor

Key Characteristics:

• Demonstrates neatness, accuracy and dependability.
• Contributes, develops and carries out new ideas.
• Demonstrates an ability to work with others.
• Ability to work independently.
• Ability to work in cost and time efficient manner.
• Teaches skills and knowledge to new staff.
• Wears appropriate clothing/uniform. Appearance is neat and well kept.
• Relates well with residents; is friendly and pleasant.
• Demonstrates good safety habits—uses equipment appropriately.
• Attendance/punctuality—comes to work when scheduled and on time.
• Attends required in-services.

Work Area and Work Conditions:

Finance Office. Generally quiet area but subject to frequent interruptions.

Entry Level Qualifications:

• Minimum two years experience using payroll processing software

• Proficiency in Microsoft Office Suite, concentration on Excel

• Must be able to operate a computer, typewriter and an adding machine with a high level of expertise

• Extremely detailed oriented and able to perform duties with consistent accuracy
• Possess excellent organizational skills and have the ability to multitask and follow through on assignments
• Able to create, and revise reports for business
• Works at the highest level of confidentiality and integrity.

Physical Requirements (With or without reasonable accommodation):

• Must be able to move continually throughout the day
• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
• Must be able to operate a computer, typewriter and an adding machine with a high level of expertise
• Able to sit for extended periods of time.